Doing business with us

What you need to work with us

You’ll need to have some standard levels of insurance cover:

• Employers’ liability £5m (Unless a sole trader)
• Public liability £2m
• Professional indemnity (if applicable) £1m

Your company will also have to:

• Comply with the statutory obligations under the Equality Act 2010
• Comply with the duties imposed by the Health and Safety at Work Act 1974
• Comply with any other relevant legislation, in particular the duty of care (not only to your own employees but to other people such as Yorkshire Housing representatives and members of the public)
• Comply with GDPR regulations where appropriate

Our supply chain must also not include the use of:

• Child labour
• Slavery, forced, bonded or involuntary labour
• Human trafficking and exploitation

Paying our suppliers:

• When ordering goods or services we create a purchase order (PO) with a unique number. You should be in receipt of a valid PO before providing the goods or services to us.
• We have a ‘no purchase order, no pay’ policy which means if you cannot quote this number on an invoice it will delay your payment.
• We expect our suppliers to pay any sums due to subcontractors in line with the Prompt payment policy – GOV.UK (www.gov.uk).
• The main way we pay our suppliers is through BACS (Bank Automated Clearing System).
  
  

Data Protection (GDPR)

UK GDPR Compliance Notice for Suppliers

 As part of our commitment to protecting the privacy and personal data of individuals, we require all suppliers to adhere to the UK General Data Protection Regulation (GDPR). This regulation applies to any public or private organisation that processes personal data and establishes specific obligations for data controllers and data processors. By entering a business relationship with us, you acknowledge and agree to the following:

You must ensure that any personal data processed as part of our partnership is handled in full compliance with UK GDPR requirements.

Where necessary, you agree to enter into a Data Processing Agreement (DPA) with us, detailing the terms of the data processing activities. The UK GDPR mandates that any processing of personal data by a Processor must be governed by a contract containing specific provisions.

All commercial relationship involving the sharing of personal information with the Supplier will be governed by Aspire Housing’s Standard Forms of Contract, which include UK GDPR provisions. For other contracts, such as JCT/NEC3/Framework Agreements, these will either incorporate UK GDPR provisions or be accompanied by a Schedule of Amendments to include such terms. Failure to agree to these terms will prevent Aspire Housing from appointing you for any such supplies, services, or works.

You acknowledge that non-compliance with UK GDPR can result in significant fines and penalties. Any breach of UK GDPR by you that leads to such penalties or damages to us shall render you liable for all associated costs and damages.

 By continuing to engage with us as a supplier, you confirm your commitment to these UK GDPR obligations.

Social value

The Procurement team work closely with teams across Aspire Housing to drive social value through all contracts.

We are committed to deriving social value from all our procurement activities and this is included as a scored element within tenders.

Social value commitments are managed and monitored by the Procurement together with support from Contract Managers.